Software Consulting for Real Estate Funds & Syndicators

CPA-Led AppFolio Investment Manager Fund Accounting & Consulting

Unlock the full power of AppFolio Investment Manager with a team that understands both the technology and the accounting behind it. We help real estate funds streamline implementations, refine complex waterfalls, enhance investor reporting, and build a stronger, more efficient financial backbone.

How We Support Your Fund Inside AppFolio Investment Manager

AppFolio Investment Manager can transform how your fund operates, but only when it’s configured, maintained, and optimized by experts who understand both the software and the accounting behind it. Our team help real estate funds streamline their workflows, strengthen accounting accuracy, and create a system that supports long-term growth in the real estate industry.

questionaire

Implementation Done the Right Way

AppFolio Investment Manager is only effective when it’s configured correctly. We set up your system to match your fund structure, entity relationships, waterfall terms, and reporting requirements. The result is a clean, accurate foundation that supports the operations of real estate investment managers from day one.

implementation

Waterfall & Allocation Expertise

Complex waterfalls often break down when mapped incorrectly. We convert your operating agreement into precise, error-free logic inside AppFolio Investment Manager and validate every calculation so preferred returns, distributions, and promote structures work exactly as intended.

accounting and bookkeeping

Investor Reporting That Builds Trust

Investors expect clear, consistent reporting. We refine your reporting workflows and investment management processes, correct mapping issues, and optimize your statement and dashboard setup to deliver transparency and timely updates every reporting cycle.

Fund Accounting & Capital Account Oversight

Our CPA-led team provides hands-on accounting support or oversight, ensuring contributions, returns of capital, accruals, and distributions are recorded accurately. You get reliable capital accounts and audit-ready financials.

robotic process

System Cleanup & Optimization

If AppFolio Investment Manager was set up incorrectly or has become inconsistent over time, we diagnose issues and correct them for real estate investment managers. We streamline workflows, fix mismatches, and rebuild configurations to restore accuracy and efficiency across your system.

discovery call

Support for Growing Funds & Syndicators

As your investor base and assets expand, manual processes become a bottleneck. We help you eliminate spreadsheet dependency, reduce errors, and build a workflow that scales with your fund’s growth.

Who We Serve

Real estate investment teams come to us at different stages of their growth in the real estate industry, but they all share the same goal: a more accurate, efficient, and scalable operation inside AppFolio Investment Manager.

Real Estate Fund Managers

We support fund managers who need accurate capital accounts, reliable reporting, and a system that reflects the complexity of their investment structures. Whether you oversee a single fund or multiple entities, we help you establish a strong operational backbone in AppFolio Investment Manager.

Syndicators & Deal Sponsors

For sponsors juggling multiple investor groups and offerings, we simplify your workflows so every raise, distribution, and reporting cycle runs smoothly. As your investor base grows, your system grows with you.

Real Estate Investment Firms Using AppFolio IM

Companies that actively acquire, manage, and operate investment properties need a system that organizes entities, distributions, and financials. We configure AppFolio Investment Manager to support your structure and make tracking contributions, returns, and reporting straightforward.

Growing Firms Transitioning to AppFolio IM

Teams moving away from spreadsheets or outdated software rely on us for a clean, accurate setup. We ensure your new environment is structured correctly from day one, avoiding the inefficiencies that come from rushed or incorrect configurations.

Teams Needing System Cleanup or Restructuring

If your AppFolio Investment Manager instance has become cluttered, inconsistent, or misaligned with your operating agreements, we diagnose the issues and rebuild your system for clarity and accuracy.

Talk to an Expert

Why Choose Balanced Asset Solutions

Real-estate funds and syndicators choose Balanced Asset Solutions because we bring together CPA-level fund accounting expertise, software-platform mastery, and real-world operational experience. We’re not simply tech consultants nor just accountants; we’re the bridge that connects your accounting, reporting, fund structure and software needs.

We don’t just process numbers. We’ve been in the business of real-estate funds and property operations, and we know the industry inside and out. From the accounting side to the software workflows, we speak both languages and make them work as one.

Every workflow, allocation, distribution, and capital-account setup is designed by professionals who understand your fund’s structure rather than generic bookkeepers. That means error-free accounting and investor-friendly reporting.

With deep knowledge of AppFolio Investment Manager, we align your setup with your offering documents, correct structural issues, streamline workflows, and reveal efficiencies that elevate the accuracy and performance of your entire back office.

We serve real-estate investment operators who need more than standard CPA services. You need accurate capital accounts, transparent reporting, efficient distributions, and a system built for scale—this is our focus.

Our pricing model is straightforward: flat-fee proposals with no surprise hours. You’ll know what you’re investing from day one, whether it’s a setup, an optimization, or ongoing support.

As your fund grows (more investors, more deals, more complexity) your system should get stronger, not weaker. We help you build an operational engine that will handle scale, reduces risk, and gives you freedom to focus on growth.

Our Proven Process

With every engagement, we follow a streamlined, structured process to ensure your AppFolio Investment Manager setup and fund-accounting workflows are accurate, transparent, and ready for scale.

Everything begins when you share a few details about your fund, your current setup, and the challenges you’re experiencing. This gives us the context we need to prepare for your consultation.

We’ll schedule a conversation to learn about your operations, investor needs, reporting expectations, and goals. This call helps us confirm what type of support will create the most impact for your team.

Next, you’ll receive a detailed questionnaire that captures your structure, workflows, waterfall logic, capital-account history, and pain points. This information allows us to map out the right solution.

Using the information gathered, we prepare a clear, flat-fee proposal outlining the scope, timeline, and deliverables. You’ll know exactly what to expect before the project begins.

Once you’re ready to move forward, we gather your team for a kickoff meeting, outline the project phases, and start the work that will transform how your fund operates inside AppFolio Investment Manager.

What You Can Outsource to Us

Running a real estate fund requires constant accounting oversight, investor communication, and workflow maintenance inside AppFolio Investment Manager. Our team can take these responsibilities off your hands so your internal team can focus on strategy, acquisitions, and investor relationships; not data management and back-office administration.

With Balanced Asset Solutions, you can outsource your:

Fund Accounting

We manage monthly, quarterly, and annual accounting for your fund, including entity books, reconciliations, reports, and audit support. This ensures your financials stay accurate and updated without adding pressure to your internal staff.

Waterfall Calculations

We calculate and validate waterfalls according to your operating agreements. Our team ensures your preferred returns, promotes, and multi-tier structures flow properly inside the system without manual spreadsheets.

Capital Account Management

Capital accounts require precision and consistency. We maintain contribution records, preferred returns, allocations, and returns of capital, ensuring your investor balances are always correct and ready for reporting.

Investor Reporting

Investor communication becomes easier when your reporting is consistent and accurate. We prepare investor statements, portal updates, capital summaries, and dashboards so your LPs receive clean and timely information.

Your Distribution Processing

Whether you run monthly, quarterly, or deal-based distributions, we manage the entire process inside AppFolio IM. From waterfall calculations to investor payments, we manage each step with CPA-level accuracy.

System Oversight & Maintenance

AppFolio Investment Manager needs continuous monitoring to stay accurate. We review workflows, identify data inconsistencies, test configurations, clean up outdated items, and safeguard your system as your fund grows.

Common Problems We Solve

Many real estate funds come to us after struggling with inefficiencies, inaccuracies, or inconsistencies inside AppFolio Investment Manager. These issues often slow down operations, confuse investors, and create unnecessary risk. Our team identifies the root of the problem, corrects the underlying setup, and builds a system you can trust.

accounting and bookkeeping

Inaccurate Capital Accounts

Capital accounts are one of the most common pain points. When contribution history, preferred returns, or allocations are recorded incorrectly, it affects everything: investor balances, waterfalls, reporting cycles, and year-end reviews. We analyze your data, correct errors, and rebuild your tracking structure for long-term accuracy.

implementation

Waterfall Mismatches

It’s common for waterfalls inside AppFolio IM to drift away from what your operating agreement actually requires. Whether the logic was input incorrectly or changed over time, we diagnose mismatches and realign your waterfall settings so distributions follow your OA exactly.

submit form

Spreadsheet Dependency

Many firms run critical accounting workflows in Excel because their AppFolio IM setup doesn’t manage calculations correctly. We help firms remove that dependency by cleaning up your system, fixing allocation flows, and automating calculations that were previously manual.

Reporting Inconsistencies

When numbers don’t match across statements, dashboards, or investor summaries, it leads to investor confusion and internal frustration. We identify the mapping, configuration, or data-entry issues causing the discrepancies and rebuilding your reporting, so everything aligns.

robotic process

Broken System Setups

Some AppFolio IM environments were built quickly, incorrectly, or without a clear structure. If yours has become difficult to manage, we reorganize entities, rebuild workflows, standardize naming conventions, and bring your entire system back to clarity.

operational consulting

Investor Communication Workflows

Missing documents, unclear statements, or incomplete portal updates create friction. We help streamline your investor communication process so your team can send accurate, consistent information every cycle.

AppFolio IM Features We Help You Maximize

AppFolio Investment Manager offers powerful tools for managing capital, reporting to investors, and automating fund workflows; but most firms only use a fraction of what the platform can do. We help you unlock the features that create real operational efficiency and improve the way your fund performs.

Optimize the Capital Management Tools

AppFolio IM’s capital management features can manage complex contribution histories, preferred returns, and multi-tier allocations. We configure the system so all capital movements flow correctly, remain fully traceable, and align with your operating agreements.

Strengthen Your Waterfall Automation

Many waterfalls are either partially automated or not automated at all. We refine your waterfall configuration and validate every scenario, so your distribution cycles run accurately and consistently without manual intervention.

Enhance the Investor Portal Experience

Investors rely on clear statements, documents, and real-time performance insights. We improve the structure and content of your investor portal, ensuring your LPs have easy access to the information they value most.

Improve Contribution & Distribution Workflows

Capital calls, contributions, and distributions require precision and timing. We help you use AppFolio IM’s built-in tools for payment tracking, ACH workflows, investor communication, and allocation accuracy.

Customize Reports & Dashboards

AppFolio IM offers flexible reporting tools, but most firms underutilize them. We help you create dashboards and reports that match your fund’s structure, investor expectations, and internal decision-making needs.

Organize Documents & Investor Materials

We help you optimize document storage and visibility so your team can quickly locate operating agreements, investor forms, tax documents, statements, and performance reports. This ensures smoother communication and better compliance.

Types of Engagements Available

Every firm’s needs are different. Some require a full implementation, others need a cleanup, and many want long-term accounting support. We offer flexible engagement options so you can choose the level of help that fits your fund’s stage and operational complexity.

Ideal for firms new to AppFolio Investment Manager or moving away from spreadsheets or legacy tools. We configure your entire system from scratch (entities, capital accounts, waterfalls, reporting logic, investor portal settings, contribution and distribution workflows, and operational workflows), so you start with a clean, accurate foundation.

If your AppFolio IM setup wasn’t built correctly or no longer matches your operating agreements, we perform a complete assessment and rebuild your key workflows. This includes reorganizing entities, correcting allocation issues, fixing reporting mismatches, and repairing the structural problems that lead to accounting errors.

For teams who already use AppFolio IM but need improvements, we refine your workflows to make them faster, cleaner, and more accurate. We address waterfall performance, reporting clarity, dashboard usability, document organization, and investor visibility, helping your system operate at its full potential.

We become your ongoing back-office team, managing your fund accounting inside AppFolio IM. This includes capital accounts, monthly and quarterly closes, reconciliations, waterfall runs, distributions, and investor reporting. Your team stays focused on growth while we handle accuracy and compliance.

Some firms prefer to keep operations in-house but need expert backup when issues arise. We provide on-demand support for questions, troubleshooting, reporting issues, workflow design, waterfall adjustments and audit support.

TRUSTED BY 350+ CLIENTS IN OVER 35 STATES

Supporting property managers nationwide with proven results and measurable impact.

TALK TO AN EXPERT

“Our company owns a commercial portfolio and employed Balanced Asset Solutions as a consultant for our Yardi Voyager implementation. Time was of the essence and they worked diligently ensuring we were operational in less than two months during the busy holiday season [from November to January]. The staff made this transition seamless and demonstrated strong communication skills during the process. We found their team to be the consummate business consulting professional as they knew how to ease everyone during the implementation cycle. They were and continue to be diligent about collecting information and insist on developing accounting best practices. As a result of this positive experience, we have retained and continue to utilize BAS for support and consulting services and they continue to provide excellent service. It was and continues to be a pleasure working with BAS.”

– HG Brown & Associates, LLC

“Balanced Asset Solutions is an indispensable resource and partner to our multi family property owners and property management team.”

– WH Long Properties

“Balanced Asset Solutions worked with our firm as a consultant in successfully implementing Yardi Breeze. The team’s advice as an implementation/business consultant has allowed our organization to streamline our day to day operations. Their eye for detail has helped us to implement changes to our policies that have made our organization more efficient and profitable. We can assure you that BAS is dedicated to their customers in ensuring they work out details of complex implementations. Without their help, our organization would not have been able to implement Breeze so efficiently.”

– Wing Shing LLC

Ready to Build a Stronger AppFolio Investment Manager System?

Your fund deserves a back office that is accurate, efficient, and built to scale, not a system held together by spreadsheets, workarounds, or inconsistent configurations. Partnering with Balanced Asset Solutions means working with a team that understands your operating agreements, accounting requirements, investor expectations, and the software that ties everything together.

A well-built AppFolio Investment Manager environment becomes the financial engine behind your growth. Our CPA-led team strengthens capital accounts, ensures waterfall accuracy, improves investor reporting, and builds workflows you can trust. Every part of your system becomes cleaner, more organized, and more aligned with how your fund truly operates.

A clearer, more efficient setup is within reach. When you’re ready to streamline your workflows, enhance system accuracy, and create an environment that actually supports your fund, our team is here to help you move forward with confidence.

Talk to an AppFolio IM Expert